LoadDocs helps construction industry steer around paperwork jams
May 29, 2018 — Connected logistics startup LoadDocs is tackling one of the construction industry’s most vexing daily challenges: completing paperwork on the road.
By combining its proprietary system for capturing and transmitting images with smartphone connectivity, LoadDocs enables field workers to submit essential documents directly from the job site to the home office as an alternative to snail mail or faxing paperwork from the field or from remote offices.
“It’s a simple formula,” said LoadDocs chief operating officer Brian Belcher. “Speeding up the paper flow will speed up the cash flow.”
With the LoadDocs app, all a worker needs to do is take a picture of a document, assisted by guides on the camera screen to help with framing. LoadDocs’ technology takes care of the rest by automatically cropping, rotating and adjusting image colours to produce an as-good-as- original electronic copy. “Customers are not going to pay unless the document is legible,” Belcher said.
In addition to digitally sending documents, field workers can attach photos, retrieve date and time details, and add location information. Pacific Gas & Electric’s network of contractors, for instance, is using LoadDocs to complete safety and inspection documents to enable real time visibility of their project status from the field.
LoadDocs is designed to manage a wide range of common industry forms, including: bills of lading, safety forms, site checklists, inspection reports and expense reports.
“LoadDocs helps construction companies go from ‘project completion’ to ‘invoiced’ in minutes,” Belcher said. “We’ve designed LoadDocs to remove one of the pain points of the construction industry. As companies explore what the system can do for them, they’ll discover lots of ways to speed up workflow and increase efficiency.”
Construction field workers, including drivers, often operate from job sites with limited or no cell coverage. LoadDocs is designed to capture and store images the worker takes; when it detects a stronger signal, it automatically transmits the documents to the home office.
At the company’s office, managers can use the system’s optical-character-recognition technology to capture data from the electronic documents for reports. They no longer have to type information on a piece of paper into a computer system, and they no longer have to handle or store massive amounts of paper. “Through artificial intelligence, LoadDocs can learn about the documents and data that the back-office is expecting to further automate the process over time,” said Belcher.
LoadDocs is compatible across any Android and iOS device. It has also recently launched a partnership with Trimble, a leading provider of fleet mobility software. Companies using Trimble’s hardware will have the option to install LoadDocs on their device while further integrating the application into their workflows.
In addition to hardware partnerships, LoadDocs has also partnered with the leading enterprise resource planning systems to support integrations so the documents are accessible from wherever they are needed.
According to Belcher, LoadDocs also has flexibility in its license model.
“LoadDocs is quick and easy to get started with no long-term contracts,” he said. “Customers can pay monthly for their usage to align their costs as they grow with the application.”
Find more information at loaddocs.co.
LoadDocs is a connected logistics company, offering a mobile-first document and workflow management system for contractors and fleets in the construction field as well as shippers, freight brokers, and carriers in the trucking, transportation and logistics industries.